Our client is looking for an Executive Assistant for the facility in Chicago, IL. 1st shift position, Monday – Friday 8am – 4:30pm Pay rate is $16.20/hr Responsibilities of Executive Assistant: ? Manages telephone and email communications for respective leader and responds or coordinates responses with relevant team members and follows up to ensure complete and timely responses. ? Collaborates on new and ongoing projects. Tracks and helps drive completion of key deliverables and follows up on outstanding items. Tasks include proofreading, fact-checking, and editing papers and reports under the supervision of the Faculty and Executive Administrator. ? Coordinates events for the Department. Research logistics and assist with planning and preparing presentations, event outreach, and post-event write-ups. ? Prepares and coordinates letters of recommendation, faculty reports, conflict of interest statements, and other institutional documents for leaders’ submission. ? Supports creation of Grand Rounds and other event materials and schedules. ? Supports Director of Medical Education and Professional Development for the Department of Pediatrics to conduct regular market research to analyze trends in medical education recruitment to remain competitive. Gathers and analyzes data on benefits and incentives offered by peer institutions for house staff. Fosters positive relationships with educational institutions and professional networks to enhance recruitment efforts. ? Manage faculty members’ finances, including soliciting and processing travel reimbursements, honoraria, and other internal and external receivables, to ensure the timely dispersal of obligated payments. Ordered supplies and equipment. ? Stays informed of activities relating to University programs and initiatives, apprising the leaders of issues when deemed necessary. ? Served as an information gateway for general inquiries, including assistance with answering the main administrative phone line and general email. ? Prepare special reports and summaries, assist in managing daily operations of the office, and may assist in developing administrative goals and policies. Maintains the leaders’ calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader’s time. ? Coordinates special projects as directed by the leader. Prepares write-ups for recommendations for operational and administrative problems. May manage a portion of the leader’s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.

Requirements for Executive Assistant: ? Bachelor’s degree ? Knowledge and skills developed through 7+ years of work experience in a related job discipline in a senior-level administrative support position for executive-level leaders. ? Experience working in an academic medical center. ? Experience with scheduling for multiple leaders and preparing leaders for meetings and events. ? Creating, editing, proofing, and sending executive communication on behalf of supported leaders. ? Extensive experience in preparing presentation decks for executive leadership. ? Proficiency in Google Suite, Microsoft Suite, Adobe Acrobat, Project Management, and methodologies. ? Demonstrated knowledge of University financial systems, purchase order (PO) process, etc. Benefits of working with Crown: • Get paid weekly! • Direct Hire and Temp to perm opportunities! • MEC Health • 24-Hour Group Accident • Short-Term Disability • Term Life and AD&D • Dental • Vision • Behavioral Health • RX Plan • Earned Paid Leave If interested, click APPLY NOW! Crown Staffing is an Equal Opportunity Employer M/F/D IND#39B